Policies for the Prevention of Fraud and Mismanagement

Policies for the Prevention of cunning and Mis circumspection intendThe Prevention of craft and Mismanagement Policy outlines measures retortn by the make up to keep stratagem and mismanagement.SCOPEThis policy applies to tot tout ensemble(prenominal)y elements of rung.STATEMENT prayer beads Tertiary impart is committed to dealing with fraud prevention. The Professional address of supply is the principle guide for dealing with fraud prevention. It states that staff constituents atomic number 18 required to inform themselves about fraud controls, to inform the institute if they singular acts of fraud and that if a staff member commits an act of fraud it go forth be investigated.This Policy is supported by the Theft, Fraud and Corrupt precede Procedure, which summarises the procedures to be used once an allegation of fraud is do to a senior staff member.PROFESSIONAL CONDUCT OF STAFF ply Responsibilities prayer beads Tertiary bring seeks to create a arctic and rewa rding encyclopedism and working environment based on the principles of the Catholic faith, justice, comeliness, harmony, tolerance and out of bounds of excellence while protecting the resources of the build and respect for individuals, the law and the presidential term of the Institute.In circumstances where staff bear does non meet the standards sterilise out in this policy and related procedures, senior members of staff whitethorn speak with the individual concerned in an attempt to remedy the situation. In field of studys where the mis assume exceeds the scope of authority, the matter whitethorn be referred to the proper courtly authority.Personal and Professional Behaviour staff must(prenominal) uphold the value of the Institute outlined in the Prospectus. lag must maintain a high standard of conduct and level of performance while demonstrating courtesy, equity and fairness in dealing with staff, students, contractors, visitors and members of the public. The rights, d uties and aspirations of others impart be respected at all times.Staff must perform their duties in a sea captain manner with skill, care and diligence and with a proper utilisation of their authority.Staff must treat others fairly and with respect and must non employ in whatever(prenominal) harassing, bullying or discriminatory demeanour.Staff in administrative positions leave behind maintain, as far as possible, a safe and orderly working environment.Staff must endeavour to tick that their natural processs or decisions do not harm the wellness, safety and well-being of themselves or others, nor continue their work performance or that of others and must honor with the STAC Occupational health and Safety Standards.Staff in management positions must pick up that all staff assimilate the necessary qualifications to assemble the responsibilities of the positions they occupy.Staff must ensure that relationships with students are professional, respectful and trusting.Staf f must acknowledge that they have a responsibility to protect the interests of students and to acknowledge and resolve any conflicts of interest that may arise to respect staff-student relationships and to accept the obligations involved in their responsibilities.Institute cash in handStaff go out maintain the highest standards of integrity in financial matters and, particularly, depart fall out with the requirements relevant to financial management legislation and the Institutes financial procedures which have been taken from the rule and constitution of the Dominican Sisters of Wanganui.Protection of Institute ResourcesStaff must utilise and maintain Institute equipment and resources in an economical and cost-effective manner and exclusively for Institute purposesStaff must secure Institute equipment and resources against misuse or theftStaff must follow all procedures governing the use of the Institutes electronic communications systems, and avoid excessive individual(pre nominal) use of the Institutes electronic communications systems which incurs additional cost to the Institute.Staff must ensure the protection of the privacy of others and the maintenance of appropriate confidentiality with regard to private matters and development acquired in the course of their employment and result use information only for purposes related to workStaff must maintain the confidentiality of appointed and personal information for which they are liable and take all precautions to prevent all unauthorised access to or misuse of the Institutes records and informationStaff must comply with all relevant copyright and records management policies and procedures. observe for the Law and Tertiary Institute governanceStaff must comply with all laws, regulations, codes, policies and procedures.Staff may story to management any behaviour that is in violation of any law, rule or regulation or that represents unfit conduct, mismanagement of resources, or is a danger to pu blic health and safety.The Institute does not tolerate improper conduct by Institute Staff or Board members, nor the acceptance of reprisals against those who offer to disclose such(prenominal) conduct.The Institute recognises the value of clarity and accountability in its administrative and management activities and supports the making of disclosures that reveal twist and improper conduct.The Institute leave take the necessary and practical steps to protect individuals who make disclosures as set forth above in article 5.4 from any detrimental action in response for making the disclosure. The Institute leave alone protect the confidentiality of the disclosure and the identicalness of the person who made the disclosure and award procedural fairness to all parties concerned, including the one who is subject to the disclosure.Staff will not harass or take rash action in response to actual or suspected disclosures or participation in an investigating into such a disclosure.6. Co nflict of Interest6.1 Staff will act with best interests of the Institute in mind when carrying out the duties of their position and must not allow their private interests or the interests of others inhibit them in this obligation.7. Gifts7.1 either gifts to staff will be managed consort to the Constitutions of the Dominican Sisters of Wanganui.8. Academic Integrity8.1 Staff will maintain a high ethical and academic standard accord to the Constitutions of the Dominican Sisters of Wanganui.9. Misconduct9.1 The Institute will carry out any necessary disciplinary action for misconduct and unsatisfactory performance according to the Rule and Constitutions of the Dominican Sisters of Wanganui.9.2 Disciplinary action will be at the discretion of the local anesthetic anaesthetic anaesthetic mother superior and/ or Mother Prioress General, as per the Rule and Constitutions of the Dominican Sisters of Wanganui.9.3 Requests for review of a disciplinary action will be managed according to the Rule and Constitutions of the Dominican Sisters of Wanganui.10. Theft, fraud and denigrate conduct10.1 The Institute does not tolerate fraud or baby exercise.10.2 All staff are required to familiarise themselves with the Rule and Constitutions of the Dominican Sisters of Wanganui and fulfil their duties in accordance with them.10.3 All Staff are expected to idea any suspected fraudulent or rot activity to the music director.B. Theft, Fraud and Corrupt Conduct Procedure1. Approach to theft, fraud and corrupt conduct1.1 The Institute is committed to preventing occurrence of theft, fraud and corrupt conduct. This will be achieved through chance management strategiesPrevention strategiesDetection strategiesResponse strategies2. Risk Management 2.1 Risk management will be carried out in accordance with RTIs Risk Management Policy.3. Preventative controls3.1 To prevent theft, fraud and corrupt conduct, the Institute will have internal controls to avoid this. These will allow f inancial delegations, lines of authority and accountabilities, segregation of duties, approval processes, etc.3.3 The handler will inform staff of how to prevent and report suspected fraud and corrupt conduct.3.4 Supervisors will ensure that the following staff are familiar with and comply with the Rule and Constitutions of the Dominican Sister of WanganuiStaff delegated to make financial decisionsStaff delegated to make staff appointment decisionsStaff delegated to manage contracts3.5 Staff delegated to shut away immaterial contractors or suppliers will ensure that the contractors or suppliers are financially sustainable individuals or businesses before engaging their services.3.6 The Risk Management squad will provide staff with a pretend management slit to enable staff responsible for engaging contractors and suppliers to identify the level of risk and the level of critical examination required for each procurement activity.4. Fraud detection controls4.1 The director will analyse the accuracy of all transactions.4.2 The manager will ensure that those staff with delegated financial duties will analyse transactions for approval of the followingValidityAccuracyInvoice codingInvoices address to Rosary Tertiary InstituteGoods and services tax (GST) calculations4.3 The director will give a monthly account of her receipts and expenditure to the local Prioress and conduct an annual internal financial audit, as per the Constitutions of the Dominican Sisters of Wanganui.5. Reporting of theft, fraud and corrupt conduct5.1 A staff member who suspects that an act of theft, fraud or corrupt conduct may be about to occur, is occurring or has occurred must report such suspicions to their head of department, the Director, the local Prioress or the Mother Prioress General.5.2 On receiving a report of suspected theft, fraud or corrupt conduct, the head of department or Director willRecord the time, date and details of the report madeRefer the report (including anony mous reports where there is adequate supporting information) to the local Prioress or Prioress General immediately and before any investigating of such allegations is undertaken.5.3 Where a report of suspected theft, fraud or corrupt conduct made involves a senior officer of the Institute, the Director will refer the report to the local Prioress or, in case of her unavailability, the Prioress General.5.4 The Institutes public information will inform individuals who are not staff or students of the Institute how to file a complaint regarding improper conduct, detrimental action or other corrupt conduct or misconduct by the Institute, its staff and its officers.5.5 Where the local Prioress or Prioress General determine that an allegation as a deliberate faithlessly allegation of fraud, theft, or corrupt conduct, the staff member who made the allegation will be dealt with according to the Rule and Constitutions of the Dominican Sisters of Wanganui.6. Investigation6.1 The Director wi ll assess whether a report of suspected fraud, theft or corrupt conduct warrants further investigation.6.2 Where a preliminary investigation of allegations of theft, fraud or corrupt conduct by a staff member is required, the Director will appoint investigation officers and provide them with reference terms. The investigation officers will conduct all investigations according to the Rule and Constitutions of the Dominican Sisters of Wanganui.6.3 Where an external contractor to the Institute is involved in suspected theft, fraud or corrupt conduct, the Director will notify all departments who have set-aside(p) the external contractor and all other relevant expanses of the Institute. At the result of the preliminary investigation, the Director mayTake no further actionRefer the matter to Legal ServicesConduct a full phase of the moon investigationOn the advice of the Mother Prioress General, report the theft, fraud or corrupt conduct to the police for further action where evidence of theft or fraud is found to be of a serious constitution and a prima facie case has been established.7. Insurance backrest7.1 The Director is responsible for ensuring that the Institutes management liability insurance coverage is current and will cover the Institute for the risk of loss incurred from theft, fraud or corrupt activity and externally instigated fraud.8. Statutory reporting requirements8.1 Where alleged theft, fraud or corrupt conduct have been found to involve the embezzlement of money, stores or property, the Director will report the matter to the Victorian Minister of Tertiary cultivation and Auditor-General of Victoria as required under the Financial Management suffice 1994 (Vic).9. Review of procedures and controls9.1 The Director will review internal controls relating to theft, fraud and corrupt conduct.9.2 The Director will follow up with management responsible for the area affected by theft, fraud or corrupt conduct to ensure that recommendations have bee n carried out within appropriate timeline.9.3 In all instances where there is a report of theft, fraud or corrupt conduct, the Director will review the procedures and controls in operation within the department and advise the Director of this review, including any action taken to address any inadequacies discovered.10. Records10.1 The Administrator will retain the records of all theft, fraud and corrupt conduct investigations.11. Confidentiality11.1 A staff member who is involved in or becomes aware of theft, fraud or corrupt conduct investigation will retain the details and investigation results confidential, subject to the needs of the Institute, the Director and the police during their investigation.11.2 Staff will not discuss or report any suspected or proved occurrence of theft, fraud or corrupt conduct to the media.PRIVACY insurancePolicy NumberVersion NumberPolicy Developer341AdministratorApproving Body time of ApprovalLast Amendment DateRTI Board of Governors4th March, 2017 4th March, 2017Last Review Date abutting Review DateStatus4th March, 20174th March, 2020FiledThis policy has been benchmarked with the concealment Policy of Eastern College Australia